Sold a company (Sell-side)

Discover how to keep your Corporify environment up to date when you sold a company:

• partially; or

• wholly.

This way your governance, org charts and registers remain accurate and ready for audits and ongoing compliance.

A. Sold a company (Wholly)

When you have sold 100% of the shares of one of your companies, we recommend following the steps below to ensure your Corporify environment accurately reflects the new situation.

This learning path is structured into four clear steps:

Step 1 - adapt corporate information

Step 2 - Review access rights and reminders

Step 3 - add supporting information

Step 4 - archive the entity

Step 1 - adapt corporate information

Adapt share register

As the entity is sold, we advise to take the following steps:

1. Transfer the shares: Transfer the shares to the new shareholder. This ensures the entity will no longer appear in the org chart as from that date. 
2. Export to pdf: Make a final export to pdf and save this document in the document room of the entity. Make sure to sign the PDF if this is required in your jurisdiction for the document to be valid. Click 'here' if you want to find out more information on how to Export the share register to PDF. 

Below you can find a step-by-step guide on how to transfer shares.

For detailed instructions, click 'Start tutorial' below.

 

End mandates and delegations

We recommend terminating all mandates (e.g. board of directors, daily management and statutory auditor) if that is applicable in your specific case. This action will help maintain a clear and up-to-date overview of the active mandates. Additionally, it is advisable to apply the same process to your delegations.

Below you can find a step-by-step guide on how to terminate a mandate.

For detailed instructions, click 'Start tutorial' below.

 

Below you can find a step-by-step guide on how to terminate a delegation.

For detailed instructions, click 'Start tutorial' below.

 

Step 2 - Review access rights and reminders

Delete access rights

If you have granted access to certain individuals for this entity through the portal or the platform, you will need to decide whether to delete this access.

Below you can find a step-by-step guide on how to delete a portal user.

For detailed instructions, click 'Start tutorial' below.

 

Below you can find a step-by-step guide on how to delete a platform user.

For detailed instructions, click 'Start tutorial' below.

 

Delete reminders

If you have set reminders for this entity, we recommend removing them unless they are still necessary for example when you have reminders to help you keep track of specific filing. This will help prevent you from receiving reminders related to a sold entity.

Below you can find a step-by-step guide on how to delete a reminder.

For detailed instructions, click 'Start tutorial' below.

 

Step 3 - add supporting information

Add a note

To include additional information about the sold entity, you can conveniently add a note on the overview page of this legal entity. For example: The entity has been sold to party XYZ on Thursday, the 8th of May 2025.

Below you can find a step-by-step guide on how to add a note.

For detailed instructions, click 'Start tutorial' below.

 

Add documents

You can easily upload the supporting documents regarding the M&A process in the document room of the sold entity. For example:  Due diligence report, SPA or the closing memorandum, etc.

Below you can find a step-by-step guide on how to upload a document.

For detailed instructions, click 'Start tutorial' below.

 

 

Step 4 - archive the entity

Once you have completed the necessary steps, you can archive the entity. The information will remain accessible in Corporify, as nothing is permanently removed. By default, archived entities are hidden, but you can always retrieve and consult them later.

Below you can find a step-by-step guide on how to delete a legal entity.

For detailed instructions, click 'Start tutorial' below.

 

Below you can find  a step-by-step guide on where to find your deleted entities.

For detailed instructions, click 'Start tutorial' below.

 

B. Sold a company (partially)

When you have partially sold the shares of one of your companies, we recommend following the steps below to ensure your Corporify environment accurately reflects the new situation.

This learning path is structured into three steps. For some actions, we refer back to the tutorials above, as the process is similar:

Step 1 - adapt corporate information

Step 2 - Review access rights and reminders

Step 3 - add supporting information

Step 1 - adapt corporate information

Adapt share register

As the entity is partially sold, we advise to take the following steps:

1. Transfer the shares: Transfer the relevant shares to the new shareholder. This ensures the org chart remains up to date. For detailed instructions, we refer to 'Step 1' above.
2. Export to pdf : Make an export to pdf and save this document in the document room of the entity. Make sure to sign the PDF if this is required in your jurisdiction for the document to be valid. Click 'here' if you want to find out more information on how to Export the share register to PDF.

Edit governing bodies, delegations and UBOs

We recommend updating the governing bodies when changes occur, such as the appointment or termination of directors, adjusting the delegations and UBOs accordingly if needed.

Below you will find key knowledge base articles: 

• Learn how to edit your governing bodies.
• Learn how to edit your delegations.
• Learn how to edit your UBOs.

Step 2 - Review access rights and reminders

Adapt portal access

When you have partially sold the company, review who can access this entity via the portal. Remove users who no longer need access and grant access to the new users.

Below we have linked the key articles:

• Learn how to delete a portal user.
• Learn how to add a portal user.

 

Adjust reminders

Review the existing reminders for this entity and assess whether new ones are needed or adjust existing reminders.

For example, add a reminder for a director’s mandate end date or if you no longer need to prepare AGM minutes, adjust the existing reminders.

Below we have linked the key articles:

• Edit or delete a reminder.
• Add new reminders.

Step 3 - add supporting information

Add a note

To include additional information about the partially sold entity, you can conveniently add a note on the overview page of this legal entity. For example, the entity has been partially sold to party XYZ on Tuesday, the 8th of May 2025.

For detailed instructions, we refer to 'Step 3' above.

Add documents

You can easily upload the supporting documents regarding the M&A process in the document room of the partially sold entity. For example:  Due diligence rapport, SPA or the closing memorandum, etc.

For detailed instructions, we refer to 'Step 3' above.

Questions?

If you have any further questions, please feel free to contact us at support@corporify.com for assistance.