Log a merger

Learn how you can log a merger in Corporify

 

Discover how you can keep track of a merger and how you can process this information in Corporify. 

Step 1: Manage remaining entity

Adapt share register

Add a note

Add documents

Adapt governing bodies

Step 2: Manage dissolved entity

Adapt share register 

End mandates and delegations

Delete portal access

Adapt status of the entity

Remove reminders

Add a note 

Add documents

Delete the entity

Step 1 - Manage remaining entity

Adapt share register

If, as a result of the merger, new shares are issued to the shareholders of the dissolved entity, it is essential to update the share register of the remaining entity accordingly. If there are no new shares issued or any modifications to the share register, you may proceed to the steps below.

Below you can find a step by step guide on how to register an issuance of new shares.

For detailed instructions, click 'Start tutorial' below.

Below you can find a step by step guide on how to add a transaction note (if you want to add extra information regarding the merger in the share register).

For detailed instructions, click 'Start tutorial' below.

 

Add a note

To include additional information about your remaining entity, you can conveniently add a note on the overview page of the legal entity. For example: Merger by absorption of company XYZ by company ABC dated 30 April 2025. 

Below you can find a step by step guide on how to add a note.

For detailed instructions, click 'Start tutorial' below.

Add documents

You can easily upload the supporting documents regarding the merger in the document for of the remaining entity. For example: Notarial deed, auditor's report, publication in the annexes to the Belgian Official Gazette.

Below you can find a step by step guide on how to upload a document.

For detailed instructions, click 'Start tutorial' below.

Adapt governing bodies

If, as a result of the merger, new directors or daily managers or other members of a governing body have been appointed, it is essential to update the governing bodies of the remaining entity accordingly. If there are any modifications to the governing bodies, you may proceed to the steps below.

Below you can find a step by step guide on how to add a a member to a governing body.

For detailed instructions, click 'Start tutorial' below.

Step 2 - Manage dissolved entity

Adapt share register

As the entity is dissolved, we advice to take the following steps:

1. Export to pdf: make a final export to pdf and save this document in the document room of the entity. 
2. Adapt the share register: you have the following options:
   • Option 1 - Cancel the shares:In this scenario, the entity will be removed from the Org Chart, but you will still have access to the historical records of the share register.
   • Option 2 - Delete the share register: In this scenario, the entity will no longer appear in the Org Chart and you will lose access to the historical records of the share register in Corporify. The only available reference will be the PDF export mentioned earlier.
   • Option 3 - No changes: In this scenario, the entity will continue to be displayed in the Org Chart and you will still have access the historical records of the share register.

Below you can find a step by step guide on how to cancel shares (option 1).

For detailed instructions, click 'Start tutorial' below.

Below you can find a step by step guide on how to delete an entire share register (option 2).

For detailed instructions, click 'Start tutorial' below.

End mandates and delegations

We recommend terminating all mandates (E.g. board of directors, daily management and statutory auditor) on the date of the merger. This action will help maintain a clear and up-to-date overview of the active mandates. Additionally, it is advisable to apply the same process to your delegations.

Below you can find a step by step guide on how to terminate a mandate.

For detailed instructions, click 'Start tutorial' below.

Below you can find a step by step guide on how to terminate a delegation.

For detailed instructions, click 'Start tutorial' below.

Delete portal access

If you have granted access to certain individuals for this entity through the portal, you will need to decide whether to delete this access.

Below you can find a step by step guide on how to delete a portal user.

For detailed instructions, click 'Start tutorial' below.

Adapt status of the entity

You can change the status of the legal entity from 'Active' or 'Created' to 'Dissolved'.

Below you can find a step by step guide on how to adapt the status of the legal entity.

For detailed instructions, click 'Start tutorial' below.

Remove reminders

If you have set reminders for this entity, we recommend removing them unless they are still necessary. This will help prevent you from receiving reminders related to a dissolved entity.

Below you can find a step by step guide on how to delete a reminder.

For detailed instructions, click 'Start tutorial' below.

Add a note

To include additional information about the dissolved entity, you can conveniently add a note. For example: merger by absorption of company XYZ by company ABC dated 30 April 2025.

For detailed instructions on adding a note, we refer to the tutorial provided in Step 1.

Add documents

You can easily upload the supporting documents regarding the merger in the document for of the dissolved entity. For example: Notarial deed, auditor's report, publication in the annexes to the Belgian Official Gazette.

For detailed instructions on adding documents, we refer to the tutorial provided in Step 1.

Delete entity

Once you have completed the necessary steps (some of which may be optional), you can delete the entity. Note that the information will remain accessible in Corporify, as nothing is permanently removed. For guidance on deleting a legal entity and locating it afterward, we refer to the tutorial below.

Below you can find a step by step guide on how to delete a legal entity.

For detailed instructions, click 'Start tutorial' below.

Below you can find  a step by step guide on where to find your deleted entities.

For detailed instructions, click 'Start tutorial' below.

Questions?

If you have any further questions, please feel free to contact us at support@corporify.com for assistance.