Dissolution and liquidation

Learn how to log a dissolution and liquidation of a legal entity in Corporify

Discover how you can keep track of a legal entity that has been dissolved and liquidated and how you can process this information in Corporify.

Step 1 - Adapt corporate information

Adapt status of the entity

Adapt share register

End mandates and delegations

Step 2 - Delete portal access and reminders

Delete portal access

Delete reminders

Step 3 - Add supporting information

Add a note

Add documents

Step 4 - Delete the entity

Step 1 - adapt corporate information

Adapt status of the entity

You can change the status of the legal entity from 'Active' or 'Created' to 'Dissolved'. Below you can find a step by step guide on how to adapt the status of the legal entity.

For detailed instructions, click 'Start tutorial' below.

Adapt share register

As the entity is dissolved, we advice to take the following steps:

1. Export to pdf: make a final export to pdf and save this document in the document room of the entity. 
2. Adapt the share register: you have the following options:
   • Option 1 - Cancel the shares: In this scenario, the entity will be removed from the Org Chart, but you will still have access to the historical records of the share register.
   • Option 2 - Delete the share register: In this scenario, the entity will no longer appear in the Org Chart and you will lose access to the historical records of the share register in Corporify. The only available reference will be the PDF export mentioned earlier.
   • Option 3 - No changes: In this scenario, the entity will continue to be displayed in the Org Chart and you will still have access the historical records of the share register.

Below you can find a step by step guide on how to cancel shares or securities (option 1).

For detailed instructions, click 'Start tutorial' below.

Below you can find a step by step guide on how to delete an entire share register (option 2).

For detailed instructions, click 'Start tutorial' below.

End mandates and delegations

We recommend terminating all mandates (E.g. board of directors, daily management and statutory auditor) on the date of the dissolution and liquidation. This action will help maintain a clear and up-to-date overview of the active mandates. Additionally, it is advisable to apply the same process to your delegations.

Below you can find a step by step guide on how to terminate a mandate.

For detailed instructions, click 'Start tutorial' below.

Below you can find a step by step guide on how to terminate a delegation.

For detailed instructions, click 'Start tutorial' below.

Step 2 - delete portal access and reminders

Delete portal access

If you have granted access to certain individuals for this entity through the portal, you will need to decide whether to delete this access.

Below you can find a step by step guide on how to delete a portal user.

For detailed instructions, click 'Start tutorial' below.

Remove reminders

If you have set reminders for this entity, we recommend removing them unless they are still necessary. This will help prevent you from receiving reminders related to a dissolved entity.

Below you can find a step by step guide on how to delete a reminder.

For detailed instructions, click 'Start tutorial' below.

Step 3 - Add supporting information

Add a note

To include additional information about the dissolved entity, you can conveniently add a note on the overview page of this legal entity. For example: By notarial deed, this entity was dissolved and liquidated in a single act dated May 8, 2025.

Below you can find a step by step guide on how to add a note.

For detailed instructions, click 'Start tutorial' below.

Add documents

You can easily upload the supporting documents regarding the dissolution and liquidation in the document room of the dissolved entity. For example: Notarial deed, auditor's report, publication in the annexes to the Belgian Official Gazette, etc.

Below you can find a step by step guide on how to upload a document.

For detailed instructions, click 'Start tutorial' below.

Step 4 - Delete entity

Once you have completed the necessary steps (some of which may be optional), you can delete the entity. Note that the information will remain accessible in Corporify, as nothing is permanently removed. For guidance on deleting a legal entity and locating it afterward, we refer to the tutorial below.

Below you can find a step by step guide on how to delete a legal entity.

For detailed instructions, click 'Start tutorial' below.

Below you can find  a step by step guide on where to find your deleted entities.

For detailed instructions, click 'Start tutorial' below.

Questions?

If you have any further questions, please feel free to contact us at support@corporify.com for assistance.